Privacy Policy

Asia Connect WHU is a student-led initiative at WHU - Otto Beisheim School of Management. We are not a separate legal entity. When this policy says "Asia Connect WHU", "we", "us", or "our", it refers to the current student team that organizes Asia Connect WHU activities, communications, partnerships, and community access.

The best way to reach us about privacy questions is asia.connect@whu.edu.

We only ask for information that helps us run the initiative. This may include your name, WHU affiliation or student status, email address, phone number, LinkedIn or social profile links you choose to share, event preferences, dietary or access notes for events, and messages you send to us.

If you apply to join the community, register for an event, contact us about sponsorship, or email the team, we may keep the information you provide so we can respond and organize the relevant activity.

We use personal information to manage community applications, send event updates, coordinate registrations, answer questions, plan cultural and corporate events, work with sponsors or company partners, and keep basic records of who has interacted with the initiative.

We do not sell personal information. We do not use it for unrelated advertising.

We use normal university and community tools such as email, Microsoft Forms, WhatsApp, LinkedIn, Instagram, and website hosting services. Information you submit through those tools may also be handled under their own privacy terms.

For events with partners, sponsors, venues, or other WHU-affiliated groups, we may share only the information needed to run the event, such as attendee names, registration counts, access needs, or dietary notes.

We may take photos or short videos at Asia Connect WHU events for community updates, recap posts, and sponsor or partner visibility. If you do not want to appear in published material, tell the team at the event or email us and we will do our best to avoid using or to remove identifiable images of you.

We keep information only as long as it remains useful for the initiative, for example to manage an event, maintain the community list, follow up with partners, or preserve reasonable handover records for future student teams.

When information is no longer needed, we aim to delete it or keep it only in a minimized form.

You can ask us to update, correct, or delete information you previously gave us. You can also leave the WhatsApp community at any time or ask us to stop contacting you about Asia Connect WHU activities.

Send requests to asia.connect@whu.edu. We may need enough context to find the relevant record.

This website is mainly informational. We do not intentionally place advertising cookies or run behavioral tracking through the site. Basic technical logs may still be created by hosting providers or by third-party services when content such as images, videos, forms, or social links are loaded.

We may update this page when our events, tools, or team processes change. The latest version will stay available here.